Confidentiality & Medical Records
The practice complies with data protection and access to medical records legislation. Identifiable information about you will be shared with others in the following circumstances:
- To provide further medical treatment for you e.g. from district nurses and hospital services.
- To help you get other services e.g. from the social work department. This requires your consent.
- When we have a duty to others e.g. in child protection cases anonymised patient information will also be used at local and national level to help the Health Board and Government plan services e.g. for diabetic care.
If you do not wish anonymous information about you to be used in such a way, please let us know.
Reception and administration staff require access to your medical records in order to do their jobs. These members of staff are bound by the same rules of confidentiality as the medical staff.
Freedom of Information
Information about the General Practioners and the practice required for disclosure under this act can be made available to the public. All requests for such information should be made to the practice manager.
Access to Records
In accordance with the Data Protection Act 1998 and Access to Health Records Act, patients may request to see their medical records. Such requests should be made through the practice manager and may be subject to an administration charge. No information will be released without the patient consent unless we are legally obliged to do so.
We endeavour to give you the best service possible at all time, but there may be times when you have a complaint or concern about the service you have received from the doctors or staff working here, and you are entitled to ask for an explanation.
We operate an in-house complaints procedure to deal with your complaints. This procedure does not deal with matters of legal liability or compensation, but we hope you will use it to give us the opportunity to look into and, if necessary, correct any problems that may have arisen. Hayley Telford, Business Manager, will always be happy to speak to patients either by phone or in person. In some cases the in-house procedure is not an appropriate form of investigation, in which case you will be referred to the appropriate authority.
You are, however, able to approach NHS England
PO Box 16738
By email to
Please state 'for the attention of the complaints team' in the subject line.
0300311 22 33 (Monday to Friday 8am to 6pm, excluding English Bank Holidays)
Please note, we have to respect our duty of confidentiality to patients, and patient's consent will be necessary if a complaint is made on their behalf. We cannot provide confidential information without appropriate authority if you are not the patient in question.
Your complaint should be addressed to Hayley Telford, Business Manager, who will ensure that it is investigated thoroughly and as speedily as possible. You will normally be offered a meeting within 7 days to discuss the matter. You may bring a relative or friend to the meeting with you. We aim to report back to you within two weeks although, in some cases, more time may be required.
You can download a copy of our complaint form here. You do not have to use it if you prefer to set out your complaint in your own way. We can help you write down your complaint if you feel you need help. Please contact Hayley Telford who will be happy to assist you.
We hope to address your concerns fully, provide you with a suitable explanation, and discuss any action that may be taken. We trust that at the end of the informal meeting you will be satisfied that the matter has been resolved.
The following websites may also offer some useful information.
PohWER ICAS: www.pohwer.net
The NHS operate a zero tolerance policy with regard to violence and abuse and the practice has the right to remove violent patients from the list with immediate effect in order to safeguard practice staff, patients and other persons. Violence in this context includes actual or threatened physical violence or verbal abuse which leads to fear for a person’s safety. In this situation we will notify the patient in writing of their removal from the list and record in the patient’s medical records the fact of the removal and the circumstances leading to it.